Job Title: Billing Specialist (Data Entry) - Construction Industry
Position Summary
We are seeking a detail-driven Billing Specialist to support our construction operations with a strong focus on data entry and invoice processing. This role is responsible for ensuring accurate billing for projects, maintaining financial records, and supporting administrative workflows in a fast-paced construction environment.
Key Responsibilities
Billing & Accounts Duties:
- Prepare and submit client invoices, including progress billing and time & materials billing
- Review contracts, purchase orders, and job cost data to ensure accurate billing
- Track project costs, change orders, and billing schedules
- Reconcile accounts and follow up on outstanding invoices
- Assist with accounts receivable and resolve billing discrepancies
Data Entry & Administrative Duties:
- Accurately enter job data, invoices, and financial information into accounting systems
- Maintain up-to-date records of project billing, vendor invoices, and payments
- Audit data for accuracy and correct errors as needed
- Generate billing and financial reports for project managers and leadership
- File and organize documents such as contracts, invoices, and lien waivers
Qualifications
- High School Diploma or GED required; Associate's degree in Accounting or related field preferred
- 1-3 years of billing, accounting, or data entry experience (construction industry preferred)
- Familiarity with construction billing processes (AIA billing, job costing, or progress billing is a plus)
Skills & Competencies
- Strong data entry accuracy and attention to detail
- Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel
- Understanding of construction documents such as contracts and change orders
- Ability to manage multiple projects and deadlines simultaneously
- Strong communication and organizational skills
- Ability to handle confidential financial information with discretion
Job Title: Billing Specialist (Data Entry) - Construction Industry
Position Summary
We are seeking a detail-driven Billing Specialist to support our construction operations with a strong focus on data entry and invoice processing. This role is responsible for ensuring accurate billing for projects, maintaining financial records, and supporting administrative workflows in a fast-paced construction environment.
Key Responsibilities
Billing & Accounts Duties:
- Prepare and submit client invoices, including progress billing and time & materials billing
- Review contracts, purchase orders, and job cost data to ensure accurate billing
- Track project costs, change orders, and billing schedules
- Reconcile accounts and follow up on outstanding invoices
- Assist with accounts receivable and resolve billing discrepancies
Data Entry & Administrative Duties:
- Accurately enter job data, invoices, and financial information into accounting systems
- Maintain up-to-date records of project billing, vendor invoices, and payments
- Audit data for accuracy and correct errors as needed
- Generate billing and financial reports for project managers and leadership
- File and organize documents such as contracts, invoices, and lien waivers
Qualifications
- High School Diploma or GED required; Associate's degree in Accounting or related field preferred
- 1-3 years of billing, accounting, or data entry experience (construction industry preferred)
- Familiarity with construction billing processes (AIA billing, job costing, or progress billing is a plus)
Skills & Competencies
- Strong data entry accuracy and attention to detail
- Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel
- Understanding of construction documents such as contracts and change orders
- Ability to manage multiple projects and deadlines simultaneously
- Strong communication and organizational skills
- Ability to handle confidential financial information with discretion
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.